Privacy Policy

Your privacy matters to us and we go to great lengths to protect it –

Before we start, we need to tell you that Aughton Automation, 115 Evans Road, Venture Point Business Park, Liverpool L24 9PB is a data controller. This means that we are responsible for both choosing the type of data we use, and how we are going to use it in the running of our business.

We are obliged to register with the Information Commissioner’s Office, which we have done and they have given us a registration number of Z6844391 and we have the company number 03872570.

We can be contacted via the contact details listed at the end of this document.

This notice explains:

When we may collect information from you
What information we collect
Why we collect it
How we use that information
How long we keep that information for
The choices we offer, including how to access and update that information.

When we may collect information from you

When you contact us by telephone, email or write to us
When you speak to one of our employees, contractors or sub-contractors in person
When you, or your employer, is entering into a commercial contract, or otherwise engaging with us for a business or similar purpose
When you are, or have been, an employee
When you apply for a job with us

What information may we collect from you?

You will generally give us your name and address, your property details, your email address and telephone number.
We collect and process Sensitive Personal Data only so far as is necessary and in compliance with all applicable legislation
If you are applying for a job please review our job applicants privacy policy
If you work for us on our behalf please review our personal information collected policy

What information may we collect from your electronic device?

Our website uses a mechanism called “cookies”. Cookies record your details and your preferences so that when you log on to the website, you can use that website without having to re-enter your information every time you do so. If you need more information on how cookies work in detail, or if you do not wish for us to collect information from your device in this way please refer to our cookies and social media notice for more details.

When you visit our web site, our computer system may track information about your visit. This information is automatically saved by our computer servers and the information is saved electronically. For more details please see our cookie policy.

If you work for us or on our behalf any electronic device used in the course of your work may store or communicate with us information put into it.

Consent

By submitting your personal information you consent to the use of that information as set out within this notice. You may withdraw your consent at any time by writing to the address stipulated at the end of this notice to us or by e-mailing us at info@aughtonuk.com. All correspondence must be for the attention of the Date Processor Officer.

Information others may provide to us?

People contacting us by telephone, email, by letter or by using social media may provide us with your personal information
Members of the public may provide our employees, contractors and sub-contractors with your personal information
Other businesses may supply us with your personal information
We may be provided with your personal information by regulators, and the Courts within the terms of their data privacy obligation

How may we use the information we collect?

To respond to and deal with an enquiry or complaint
Promote our goods and services
To provide the services you have requested as far as we are able
Maintain our accounts
To keep records so that we can ensure we have provided the appropriate level of service to you
To keep records in accordance with the law and regulations
Where you work for us in any capacity the personal data we gather may be used for purposes connected to your employment
To fulfil our legal obligations under any commercial contract.
Where you have applied for a job then please review our job applicants privacy policy

Who may have access to your personal information?

Those employees or approved contractors and sub-subcontractors who need to know your personal information for the reasons set out above
Those employees or approved contractors or sub-contractors who need to know your personal information for the purposes of record keeping in accordance with the law and regulations
We may sometimes be required to disclose your personal information to third parties such as local authorities, courts and tribunals, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal processes
We will also share your personal information with third parties if we have your consent, or to detect, prevent or otherwise address fraud, security or technical issues, or to protect against harm to the rights, property or safety of you, our employees, contractors or sub-contractors, job applicants or the public or as otherwise required by law
Those employees or approved contractors or sub-contractors who need to know your personal information for the purposes connected to your employment
Where you have applied for a job then please review our job applicants privacy policy
Where you work for us then please review our personal information collected policy information we may collect in relation to an employee, contractor or sub-contract

How long do we keep your personal information?

We keep your personal information only for as long as we believe it necessary to fulfil the purpose for which that personal information was collected, unless we are required to, or are permitted to keep it for longer in law. In some circumstances, some of the information may be made anonymous so that it cannot be associated with you and you cannot be identified from it. For example, if we were to keep track of the numbers of people who called to compliment us, we would erase the details of who or where that information came from.

How to access and obtain, rectify and/or erase your data, restrict or object to a further processing of your data

There may be circumstances where you wish to access and obtain details of your personal data held by us – if so then please contact the Data Protection Officer in writing using the contact details set out below. It is important that the information we have in our records is both accurate and current. If your personal information changes, please keep us informed.

How is my personal information protected?

We hold personal data in a combination of secure computer systems and paper-based files. We have security procedures in place to protect the personal data we hold from misuse, loss, unauthorised access, modification or disclosure. To achieve this we use a number of processes to protect your personal data as appropriate including:

Locks and security systems;
Computer passwords
Limited access to shared network drives to authorised staff;
Virus checking
Firewalls and other ‘hard’ and ‘soft’ computer defences;
Auditing procedures and data integrity checks;
Security classification to identify data needing special protection;

Failure To Provide Data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

Third Party Links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Contact

The Data Protection Officer Aughton Automation, 115 Evans Road, Venture Point Business Park, Liverpool L24 9PB or email info@aughtonuk.com

Please note that this notice may be changed from time to time. The version of this notice is identified by the date shown below

Date: 29-04-2019

Revision: B